Privacy Policy

1. Introduction

SamurAI ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our AI-powered hiring assessment platform and related services (the "Services"). By using our Services, you consent to the practices described in this Privacy Policy.

2. Information We Collect

Personal Information

We may collect the following types of personal information:

• Contact information (name, email address, phone number)
• Professional information (job title, company, work experience, skills, education)
• Account credentials and authentication data
• Assessment data and responses
• Communication preferences and feedback
• Resume and CV information

Employer Data

From employers using our platform, we may collect:

• Company name and business information
• Department and team structure details
• Number of employees and organizational size
• Payment details and billing information

Candidate Data

From candidates participating in assessments, we may collect:

• Assessment responses and performance metrics
• Interview recordings and transcripts (with consent)
• Code submissions and technical work samples
• Evaluator feedback and assessment notes

Candidate Assessment Data

When conducting assessments, we may collect:

• Technical skills assessment results
• Problem-solving approaches and methodologies
• Code samples and technical submissions
• AI usage patterns and effectiveness
• Interview recordings and transcripts (with consent)

Automatically Collected Information

• IP address and device information
• Browser type and version
• Usage patterns and interaction data
• Cookies and similar tracking technologies

3. How We Use Your Information

We use the collected information for the following purposes:

• Providing and improving our AI-powered assessment services
• Facilitating the recruitment and hiring process
• Personalizing user experience and recommendations
• Communicating with you about our services
• Ensuring platform security and preventing fraud
• Complying with legal obligations and regulations
• Conducting research and analytics to improve our services

4. AI and Data Processing

Our platform uses artificial intelligence to analyze assessment data and provide insights. We implement the following safeguards:

• AI models are trained on anonymized and aggregated data using industry-standard de-identification techniques
• Regular bias auditing and fairness testing across demographic groups
• Transparent algorithmic decision-making processes with explainable AI outputs
• Human oversight of AI-generated assessments before final recommendations
• Continuous monitoring for accuracy, fairness, and potential discriminatory impacts
• Data minimization principles ensuring only necessary data is processed by AI systems

5. Information Sharing and Disclosure

We may share your information in the following circumstances:

With Your Consent

We share information when you explicitly consent to such sharing.

With Service Providers

We work with trusted third-party service providers who assist us in operating our platform, subject to strict confidentiality agreements.

For Legal Compliance

We may disclose information when required by law or to protect our rights and safety.

Business Transfers

In the event of a merger, acquisition, or sale of assets, user information may be transferred as part of the transaction.

6. Data Security

We implement comprehensive security measures to protect your information:

• End-to-end encryption for data in transit and at rest
• Multi-factor authentication and access controls
• Regular security audits and vulnerability assessments
• Secure cloud infrastructure with leading providers
• Employee training on data protection practices
• Incident response procedures for potential breaches

7. Data Retention

We retain personal information for as long as necessary to provide our services and comply with legal obligations. Assessment data is typically retained for:

• Active assessments: Duration of the assessment process
• Completed assessments: Up to 7 years for compliance purposes
• Account information: Until account deletion is requested
• Analytics data: In anonymized form for service improvement

8. Your Rights and Choices

Depending on your location, you may have the following rights:

• Access to your personal information
• Correction of inaccurate information
• Deletion of your personal information
• Restriction of processing
• Data portability
• Objection to processing
• Withdrawal of consent

To exercise these rights, please contact us at contact@samur-ai.tech

9. International Data Transfers

Our services are operated from Japan. If you are located outside Japan, your information may be transferred to and processed in Japan. We may also transfer your information to other countries as necessary for service provision. We ensure appropriate safeguards are in place for international transfers, including:

• Adequacy decisions from relevant authorities
• Standard contractual clauses
• Binding corporate rules
• Certification schemes and codes of conduct
• Compliance with Japan's cross-border data transfer requirements

10. Cookies and Tracking Technologies

We use cookies and similar technologies such as web beacons, pixels, and local storage to enhance your experience, remember your preferences, and analyze usage patterns. These technologies collect information such as:

• Browser type and version
• Pages visited and time spent on our platform
• Clickstream data and user interactions
• Device information and IP addresses
• Authentication status and user preferences

You can manage cookie preferences through your browser settings. However, disabling certain cookies may limit functionality of our Services. We do not use cookies for cross-site tracking or advertising purposes.

11. Children's Privacy

Our services are not directed to individuals under 16 years of age. We do not knowingly collect personal information from children under 16. If we become aware of such collection, we will take steps to delete the information promptly.

12. Changes to This Privacy Policy

We may update this Privacy Policy periodically. We will notify you of significant changes by posting the updated policy on our website and updating the "Last updated" date. Your continued use of our services constitutes acceptance of the updated policy.

13. Contact Information

If you have questions or concerns about this Privacy Policy or our privacy practices, please contact us:

14. Regional Privacy Rights

European Union (GDPR)

If you are located in the EU, you have additional rights under the General Data Protection Regulation (GDPR), including the right to lodge a complaint with a supervisory authority.

California (CCPA)

California residents have specific rights under the California Consumer Privacy Act (CCPA), including the right to know what personal information is collected and the right to delete personal information.

Japan (Personal Information Protection Act)

As a Japan-based service, we comply with Japan's Personal Information Protection Act (APPI). Under Japanese law, individuals have the right to request disclosure, correction, deletion, and suspension of use of their personal information. We obtain proper consent before collecting personal information and implement appropriate security measures including organizational, personnel, physical, and technical safeguards as required under APPI. For cross-border transfers, we ensure adequate protection measures are in place as stipulated by the Personal Information Protection Commission.